Reserving a Library Loaner Laptop

Issue/Question

How do I reserve a laptop through the Libraries?

Environment

• WKU Libraries Staff and Faculty

Resolution

The Library Systems Office has two Dell Latitude 14 5000 Series (E5450) available to loan for special events, conferences, and other Libraries-related activities.

To Schedule Borrowing Equipment Using Outlook

1. Open Outlook.
2. Click on the Calendar Tab.
3. Click New Appointment.
4. Click Scheduling Assistant.
5. Click Add Attendees.
6. Specify All Users in the Address Book.
7. Search for LSO-LAPTOP or LSO-MIC.
8. Highlight LSO-LAPTOP or LSO-MIC and Click the Resources -> button.
9. Click OK.
10. Click on Appointment in the ribbon.
11. Specify your date(s).
     Note: Be sure to check All day event if you need the device the entire day or span of days.
12. Use general language to specify the Subject and Body of the message. You do not have to add specifics.
13. Click Send.
14. You will immediately receive and email indicating the request is pending.
15. If approved, you should see the event on your calendar as well the LSO-LAPTOP or LSO-MIC calendar.
16. If denied, review the comments for further action.
     Note: If the meeting is denied and/or you are unable to honor the request, please delete the event from your personal calendar.

To Schedule Borrowing Equipment Using OWA

1. Log into OWA.
2. Click on Calendar tab.
3. Click New (Calendar Event).
4. Click the plus (+) sign under People in the Add people text box.
5. On the next window, click the double arrows >> to expand the left-hand pane.
6. Select All Users.
7. Search for LSO-LAPTOP or LSO-MIC.
8. Click the plus (+) sign to add LSO-LAPTOP or LSO-MIC.
9. Specify your date(s).
    Note: Be sure to check All day event if you need the device the entire day or span of days. 
10. Use general language to specify the Subject and Body of the message. You do not have to add specifics.
11. Click Send.
12. You will immediately receive and email indicating the request is pending.
13. If approved, you should see the event on your calendar as well the LSO-LAPTOP or LSO-MIC calendar
14. If denied, review the comments for further action.
     Note: If the meeting is denied and/or you are unable to honor the request, please delete the event from your personal calendar.

If you are unable to to find the equipment you would like to reserve within WKU Libraries, please login to the Technology Resource Center for their list of equipment here.