Visit the appropriate curriculum committee’s page to access the online curriculum system. Select, PROPOSE A NEW PROGRAM from the Program Management screen.
After clicking the Propose New Program option, proponents will be required to enter all necessary curricular information. In addition, departments must upload budget information and CPE documents. Answers chosen will generate the workflow for the program. Note: You can contact the Registrar for a reference number or you can enter 0000. A reference number will be assigned prior to implementation. If the department has not completed CPE’s Notification of Intent, the form will not submit. CPE must approve any new programs prior to a department proposing through WKU’s curricular process.
After completing all necessary required fields, “Save and Start Workflow.” The new program will be entered into the curricular workflow.
Inserting Courses
The Curriculum Requirements field is where the curriculum is outline for the program. Proponent are free to type information here that relates to the program; however, this area must include a course list of all course requirements.
In the Curriculum Requirements field, click on the table icon, Then, select Course List.
Course List Helpful Hints:
- Quick Add courses outside of your department.
- Use “Add Comment Entry” to enter statements that do not include courses such as “Colonnade – Quantitative Reasoning” or “General Elective.” When entering a generic comment, you must enter the credit hours to the “Hours” field.
- Sometimes programs require students take two courses together like BIOL 113 and 114. Two options are available that accomplish the same goal: (1) Enter the courses separately; (2) Enter one course using the “Quick Add” or “Course Selection” option. Enter the “and” course in the “Sequence” field. Make sure you use the correct prefix and include one space before the course number.
- If courses are OR’d, enter one course using the “Quick Add” or “Course Selection” option. List the string of OR’d courses in the “Or Class” field. Do not include the word “or.” Separate the courses with a comma.
- You can combine “ands” and “ors” by combining the above options.
- If your program has an area header or comment entry such as “Electives” and you’re not wanting the list of course options to be included in the Sum Hours for the program, you may select indent for each course and associate the required hours for that section with the Electives comment entry.
- If your course is variable credit but your program requires a specific amount of hours for the course and you want those hours reflected correctly in the sum hours, in the hours box enter the variable credit range followed by :: and the hours you want counted in the sum hours. (ex: Course is 1-3 hours but the program only requires 2 hours- Enter 1-3::2 in the Hours field)
- Move courses up and down in your list by using the Move Up/Move Down buttons.
- Comments can be inserted next to a course.
- Footnotes appear as small text next to the course. If you prefer the footnote to appear after the course list, enter a symbol (such as *) in the Footnote field. Then, in the Curriculum Requirements field, click the table icon and then footnote. From there match the symbol to your footnote and enter the applicable text.Be sure to hit OK to make the plan appear in the proposal.
Entering Four-Year Plans (Baccalaureate Programs Only)
Undergraduate baccalaureate programs are required to enter four-year degree plans for new and revised programs. These four-year plans will load into the undergraduate catalog.
In the 4-Year Plan field, click on the table icon. Then, select Plan of Study Grid.
To build the four-year plan, enter courses by year and semester.
Four Year Plan Helpful Hints:
- Quick Add Specific Colonnade Courses.
- Use “Add Comment Entry” to enter statements that do not include courses such as “Colonnade – Quantitative Reasoning” or “General Elective.” When entering a generic comment, you must enter the credit hours to the “Hours” field.
- Sometimes programs require students take two courses together like BIOL 113 and 114. Two options are available that accomplish the same goal: (1) Enter the courses separately; (2) Enter one course using the “Quick Add” or “Course Selection” option. Enter the “and” course in the “Sequence” field. Make sure you use the correct prefix and include one space before the course number.
- If courses are OR’d, enter one course using the “Quick Add” or “Course Selection” option. List the string of OR’d courses in the “Or Class” field. Do not include the word “or.” Separate the courses with a comma.
- You can combine “ands” and “ors” by combining the above options.
- Move courses up and down in your list by using the Move Up/Move Down buttons.
- Comments can be inserted next to a course.
- Footnotes appear as small text next to the course.
Be sure to hit OK to make the plan appear in the proposal.