Creating an Articulation Agreement

  1. A department head or director considering an articulation agreement should first review the MOA Database to determine if an articulation agreement with the institution is already in place. If so, the department head should work with the Provost (or designee) to determine if there is a programmatic alignment in place for the pertinent course of study (a standard format has been developed to facilitate modifications). If there is no general agreement in place, then the Provost (or designee) should be asked to research the possibility of executing such an agreement, to which a programmatic alignment may subsequently be appended. Once the appropriate course of action has been determined, the department head should contact the dean and/or chair of the department at the proposed partner institution to start the inquiry process. The Provost (or designee) will work with the program, college and other offices on campus to develop the agreement (for example: Admissions, Registrar’s Office, Transfer representative, etc.).
     
  2. Once a contact person at the proposed partner institution has been identified and a mutual interest in a programmatic alignment established, a course-by-course review of each department’s requirements should be undertaken. Agreements with two-year institutions should ideally accept approximately 60 credit hours of courses from an Associate degree program into a WKU baccalaureate program. If appropriate, a meeting may be scheduled between the partnering institution and WKU representatives in a particular unit. The Provost (or designee) can assist in arranging that meeting. MOAs from the current database may be used as templates for the new agreement.
     
  3. Once a draft of the proposed programmatic alignment has been completed, it should be sent to the Provost (or designee), who will review the proposed alignment and either contact the proposing unit with suggested revisions or finalize the agreement for signing. If deemed appropriate, the Provost (or designee) can arrange a formal signing ceremony with a press release. Send MOAs/MOUs to Dr. Rheanna Plemons (Rheanna.plemons@wku.edu) for a review prior to the Provost's signature.
     
  4. One original signed agreement is retained by the partner institution and one is retained by the Provost and Vice President for Academic Affairs. Scanned copies will be sent by the Office of the Provost to pertinent department/college, Admissions, Information Technology Services, Registrar, etc.
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