Issue/Question
What configurations apply to Microsoft 365 Groups or Teams I create, and how will those settings affect their name, email address, and life cycle?
Environment
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Microsoft Teams
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Microsoft 365 Groups
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SharePoint Online
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Exchange Online
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Viva Communities
Cause
To ensure a consistent and user-friendly environment, Microsoft 365 Groups and Teams are automatically configured to allow accessible naming, organization, and life cycle management across services.
Resolution
Users should be aware of and plan for the following configuration behaviors.
Naming
When creating a Microsoft 365 Group or Team, expect the name to include _UserManaged, automatically applied by the system.
Example:
- Display Name: ExampleGroup_UserManaged
- Email: ExampleGroup_UserManaged@groups.wku.edu
- SharePoint: https://topperwkuedu94069.sharepoint.com/sites/ExampleGroup_UserManaged
Activity Requirements
- Groups must show activity (e.g., file access, message posting, email usage) at least once every 180 days to remain active. This includes usage across Teams, SharePoint, Exchange Online, or Viva Communities.
- Group owners will receive activity reminders at 30 days, 15 days, and 1 day prior to group deletion due to inactivity.
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