Options When Scheduling a Zoom Meeting

Issue/Question

What are the options when secheduling a Zoom meeting?

Environment

  • Zoom

Resolution

The following items are the various options for scheduling a Zoom meeting:

Topic: Enter a topic or name for your meeting.

Start: Select a date and time for your meeting. You can start your meeting at any time before the scheduled time.

Duration: Choose the approximate duration of the meeting. This is only for scheduling purposes. The meeting will not end after this length of time.

Time Zone: By default, Zoom will use your computer's time zone. Click the drop-down menu to select a different time zone.

Recurring meeting: Choose if you would like a recurring meeting. You will see the scheduling window adapt and show the option to use Outlook or Google Calendar. The meeting ID will remain the same for each session.
Note: WKU ITS strongly recommends using this method to schedule classes, and using Blackboard, email, or Slack to distribute the Meeting ID to students.

Video

  • Host: Choose if you would like the host video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.
  • Participant: Choose if you would like the participants' videos on or off when joining the meeting. Even if you turn off, the participants will have the option to start their video.
    Note: Hosts can still completely disable individual participants’ video once the Zoom meeting has started. Learn how to disable participant video during a Zoom meeting.

Audio: Choose whether to allow users to call in via Telephone only, Computer Audio only, Both, or 3rd Party Audio (if enabled for your account).

Advanced Options: Click on the arrow to view additional meeting options:

  • Require meeting password: You can select and input your meeting password here. Joining participants will be required to input this before joining your scheduled meeting.
     
  • Enable Waiting Room: This feature allows the host to control when a participant joins the meeting. The meeting host can admit participants one by one or hold all participants in the waiting room and admit them all at once.
     
  • Enable join before host: Allow participants to join the meeting without you or before you join.
    Note: Join Before Host will not work if Enable Waiting Room is selected, as these two functions perform opposing tasks.
     
  • Mute participants on entry: If join before host is not enabled, this will mute participants as they join the meeting. Participants can unmute themselves after joining the meeting. 
     
  • Only authenticated users can join: This allows hosts to restrict participants who can join a meeting or webinar to those who are logged into Zoom, and even restrict it to Zoom users who's email address uses a certain domain. WKU users have the option to restrict meeting access to WKU email addresses.
     
  • Use Personal Meeting ID: Check this if you want to use your Personal Meeting ID. If not selected, a random unique meeting ID will be generated. Learn more about your Personal Meeting ID.
    Note: This is not recommended for use in scheduling classes.
     
  • Record the meeting automatically: Check this if you want the meeting to be automatically recorded. Select if you want it to be recorded locally (to your computer) or to the cloud. Learn how to access your recordings.
     
  • List on Public Event List: Post the meeting on the public meeting/webinar list so that anyone can view it. We recommend you add a meeting password to secure your meeting.
     
  • Schedule For: If you have scheduling privilege for another user, you will be able to choose who you want to schedule for from the drop-down menu.
     
  • Alternative hosts: Enter the email address of another Zoom user who is Licensed, on your account to allow them to start the meeting in your absence.

Details

Article ID: 3461
Created
Thu 3/12/20 8:50 AM
Modified
Wed 4/8/20 1:59 PM