Scheduling a Zoom Meeting

Issue/Question

How do I schedule a Zoom meeting?

Environment

• Zoom
• MacOS
• Windows

Resolution

1. Open Zoom application and sign in if prompted.
2. Click Schedule icon.
3. Choose meeting settings.
   Note: WKU ITS strongly recommends selecting Recurring Meeting or Repeat when scheduling classes, and using Blackboard, WKU email, or Slack to distribute the Meeting ID to students. Learn more about scheduling recurring meetings in Outlook and Google Calendar.
4. Click Save to finish.
   • If you chose Outlook, you will see an Outlook window open, ready to send the info for your Zoom meeting as an Outlook event.
   • If you chose Google Calendar, you will see a Google window open prompting you to grant Zoom permission to view and edit events on your calendar.
   • If you chose Other Calendar, you will see a window with information about your meeting and the option to Copy to Clipboard.
5. Open selected calendar service you chose to add meeting to your chosen calendar and invite attendees.

If you need assistance, please contact the ITS Service Desk or submit a service request by clicking the Request Service button.