Sharing Office Files through OneDrive

Issue/Question

How do I share Word documents, Excel spreadsheets, PowerPoint presentations, and other Office files in OneDrive?

Environment

  • Windows
  • macOS
  • Office 2016
  • Office 2019
  • Office 365

Resolution

To view additional information on this article, it may be necessary to click View on KB below.
  1. Open Word or another Office product.
  2. In the window displaying recent documents and templates to choose from, click Sign In on the left-hand side.
  3. Another window will appear. Enter your WKU email address.
  4. Click Next.
  5. Enter your NetID password.
  6. Click Sign in.
  7. You will be prompted for two-factor authentication.
  8. Once you approve the login, you will return to the templates and recent documents window.
  9. Continue below.
If you are using a personal computer, your Office products should already be connected to OneDrive. Continue below.
  1. Create or edit your file as normal.
  2. When ready, click  Share in the top-right corner of the file’s window.
  3. Name the document, if it has not been saved already.
  4. In the Place field, ensure OneDrive - Western Kentucky University is specified.
  5. If the file is new, click Save. If the file was already on your computer, click Upload.
    Note: If the file was on your computer, there will be a choice beside the Upload button that lets you specify if the file should be Moved or Copied. Selecting Moved is recommended, to allow OneDrive to manage different versions and revisions.
  1. Access OneDrive.com.
  2. Enter your WKU email address, NetID password, and approve two-factor authentication, if prompted.
  3. You will then have a view of the files saved to your OneDrive.
  4. Move your cursor over the file.
  5. Click  Share .
  6. In the pop-out, click People in Western Kentucky University with the link can edit.
  7. If desired, you can select to share the file with Specific people or leave the selection as People in Western Kentucky University with the link.
    Note: Files cannot be shared publicly nor with non-WKU email addresses.
  8. Click Allow editing to disable the function.
  9. Click Apply.
  10. If Specific people was selected, enter their email addresses.
  11. Click Copy Link.
  12. After a few moments, a link will generate.
  13. Click Copy.
  14. You can then share the link with other WKU persons.
  1. Access OneDrive.com.
  2. Enter your WKU email address, NetID password, and approve two-factor authentication, if prompted.
  3. You will then have a view of the files saved to your OneDrive.
  4. Move your cursor over the file.
  5. Click  Share .
  6. In the pop-out, verify that it states People in Western Kentucky University with the link can edit.
  7. Click Copy Link.
  8. After a few moments, a link will generate.
  9. Click Copy.
  10. You can then share the link with other WKU persons that you want to edit.
  1. Return to OneDrive.com.
  2. Move your cursor over the file.
  3. Click (Show actions).
  4. Select Manage Access.
  5. Click Copy for the desired share-type.
  1. Return to OneDrive.com.
  2. Move your cursor over the file.
  3. Click (Show actions).
  4. Select Manage Access.
  5. For links:
    1. Click (More options).
    2. Click (Remove link).
    3. Click Delete link.
  6. For specific people:
    1. Click .
    2. Select Stop Sharing.
    3. Click Remove.

Details

Article ID: 3581
Created
Fri 5/15/20 11:29 AM
Modified
Fri 5/15/20 1:38 PM